Draft Regulations for the Degree of Doctor of Philosophy (Ph.D.)
1.1: These regulations shall be called the „Regulations for the Degree of Doctor of
Philosophy (or Ph.D. Regulations for short) and shall govern the Ph.D. programme
of this University, and will follow UGC, Ph.D. Guideline of 2009.
1.2: The degree of Doctor of Philosophy shall be awarded to a candidate on the basis
of original research work resulting in a significant advancement of knowledge.
1.3: Admission into the Ph.D programme shall be through an Admission Test
excepting for candidates who are exempted from the Admission Test by these
1.4: The Ph.D. programme shall consist of two parts: (1) Course Work and (2)
Research Work for the Ph.D. degree. Part (2) can be undertaken by a candidate only
after successful completion of Part (1) and registration for the Ph.D. degree. On
completion of the research work a candidate shall submit to the University a thesis
incorporating the results of the research.
2. Admission Test:
2.1: Every year the University shall conduct an Admission Test for the Ph.D.
programme after issuing appropriate notification. The Admission Test will consist of
two parts: a written test and an interview. The candidates will be assessed on the basis
of their performance in the two parts as a whole.
2.2: The Admission Tests for the Ph.D. programmes in the different subjects or
interdisciplinary fields will be conducted by the respective Ph. D. Committees. (See
Section 6 below.)
2.3: Candidates with NET/SET/GATE/M.Phil qualifications will be exempted from the
Admission Test. Those candiates who wish to be registred through National Research Institution of repute and received through centrally supervised tests would also be exempted from appearing in the Admission Test. These will be decided as a case by case basic.
2.4: The number of students to be admitted into the Ph.D. programme in a subject or
an interdisciplinary field in a year will be decided on the basis of the average numberof students admitted in the previous few years adjusted for the growth in the number
of students seeking admission.
2.5: National and state-level reservation policies will be adhered to in the matter of
admission into the Ph.D. programme.
3. Course Work
3.1: Students admitted into the Ph.D. programme shall undertake course work for a
period of one semester.
3.2: The course work will consist of four courses. Each course will carry 3 credits.
The subject matters of the courses will be as follows:
Course I: Research Methodology
Course II: Computer Applications.
(The students will acquire familiarity with the application of two computer software
programmes. They will be encouraged to learn the use of Open Source software.
However, depending on the needs of the students the Ph.D. Committee may also
permit them to learn the application of other types of software in fulfilment of the
requirement of this course.)
Course III: Literature Review
(This course will be oriented towards the research interests of the individual students.
Each student will prepare a review of the research literature relating to the area of his
or her interest in consultation with the teachers.)
Course IV: Lectures or Seminars by distinguished scholars
(There will be six such lectures or seminars in this course.)
3.3: At the end of the Semester the performance of each student in the four courses
will be evaluated.
4.1: A candidate whose performance in the Course Work is considered to be
satisfactory may apply for registration for the Ph.D. degree of the University in the
form prescribed for the purpose along with a non-refundable registration fee as
decided upon by the University.
4.2: The research work for the Ph.D. degree will be carried out either in the relevant
department or interdisciplinary centre of the University or in a research institute
recognised by the University for the purpose. In all cases if the research work requires
the use of facilities at locations other than the place of research, the candidate may use
them with the permission of the Supervisor or the Joint Supervisors.
4.3: Foreign students will be required to produce clearance (including research visa)
from the Government of India and/or other appropriate authorities before registration
4.4: Every application for registration shall state the subject or the interdisciplinary
field in which the candidate wishes to obtain the degree, the chosen area of
specialisation, the proposed title of the research work, the name of the Supervisor or
the names of the Joint Supervisors as well as the University Department or recognised
research institute where the work will be carried out. The application shall be
accompanied by six copies of a synopsis (of not more than 1000 words) of the
proposed research work. The synopsis shall include the title of the research work, a
short introduction, a brief review of the literature pertaining to the work and the plan
of work and shall be duly countersigned by the Supervisor or the Joint Supervisors.
4.5: The proposed title of the work can be modified at a later stage, if necessary. For
this purpose the candidate shall submit an application to the Vice-Chancellor duly
forwarded by the Supervisor and the Convenor of the Ph.D. Committee concerned.
However, such modification will not be permitted after submission of the Seminar
Report by the Ph. D. Committee. (See Paragraph 7.3 below.)
4.6: An application for registration shall be considered by the relevant Ph.D.
Committee at a meeting in the presence of the Supervisor (or at least one of the Joint
Supervisors). The recommendation of the Ph.D. Committee will be forwarded to the
Vice-Chancellor by the Convenor of the Committee for necessary orders. The
candidate will be allowed to register for the Ph.D. programme if the vice-Chancellor
4.7: If the Ph.D. Committee does not find it possible to make a positive
recommendation to the Vice-Chancellor in this regard, the candidate may resubmit the
application, ordinarily within three months after revision of the synopsis in the light of
the suggestions made by the Ph.D. Committee.
4.8: If the Ph.D. Committee does not recommend the application even after the
revision, the Supervisor may request the Vice-Chancellor to place the matter before
the concerned Faculty Council. The decision of the Faculty Council, taken in a
meeting presided over by the Vice-Chancellor, shall be final in the matter.
4.9: Ordinarily a candidate will be registered for the Ph.D. degree in the subject in
which the candidate has a Master‟s Degree. In case a candidate applies for registration
in a different subject, the matter will be decided by the Ph.D. Committee in the subject
in which the candidate desires to be registered.
4.10: In all cases the date of registration shall be deemed to be the date of approval of
the registration by the Vice-Chancellor. A registration shall remain valid for a period
of five years. In case of failure to submit the thesis within the stipulated time, the
candidate will have to apply for re-registration before the expiry of the validity of the
existing registration. Ordinarily, re-registration will be permitted only once. However,
re-registered candidates will be exempted from those procedural requirements which
were fulfilled under the previous registration.
5.1: Ordinarily the research work for the Ph.D. degree will be carried out under the
guidance of a Supervisor. However, a Ph.D. Committee may recommend two
supervisors for a candidate if it considers it fit to do so. In this case the supervisors
will be designated as Joint Supervisors. Under exceptional circumstances the Vice-
Chancellor may, in consultation with the relevant Ph.D. Committee, allow a candidate
to carry out the research independently.
5.2: The appointment of a second supervisor may also be made after registration under
one supervisor. For this purpose the candidate will have to apply to the Ph.D.
Committee within one year of the date of registration. The application will have to be
forwarded by the original supervisor. This will not affect the validity of the date of
5.3: If a change of Supervisor or of one of the Joint Supervisors is considered to be
necessary for any reason, the candidate may apply to the Ph.D. Committee concerned
(through the proposed Supervisor or Joint Supervisor) for the purpose within one year
from the date of registration. However, in case the reason for the proposed change is
continuous non-availability of the Supervisor or of a Joint Supervisor, this time limit
of one year may be relaxed. The Convenor of the Ph.D. Committee will forward the
application along with the recommendation of the Committee to the Vice-Chancellor
for necessary orders. In such cases, if the research work is at a sufficiently advanced
stage, the Vice-Chancellor may also allow the candidate to complete the rest of the
work and submit the thesis independently i.e. without any supervisor.
5.4: Each Ph.D. Committee shall prepare and maintain a list of approved Supervisors.
Additions and alterations to the list may be made whenever necessary. Supervisors
and Joint Supervisors shall be appointed from this list. All whole-time, re-employed
and retired whole-time teachers of this University with research work to their creditare entitled to be enlisted as Supervisors or Joint Supervisors. Part-time teachers of
this University as well as whole-time and retired teachers (or other academic staff) of
other Universities or research institutes with records of research as evidenced by
academic publications may also be considered for inclusion in the list.
5.5: In case of joint supervision at least one of the two Joint Supervisors shall be a
whole-time or a re-employed or a retired teacher of this University.
5.6: Ordinarily a person will not be the Supervisor or a Joint Supervisor for more than
ten candidates .
5.7: All Ph.D. Committees shall send their lists of approved supervisors to the
Registrar and shall keep the Registrar informed of the additions and alterations made
to the lists from time to time.
6: Ph.D. Committee:
6.1: The Ph.D. programme of the University will be monitored by the relevant Faculty
Council with the help of the Ph.D. Committees. There shall be a Ph.D. Committee in
each subject or inter-disciplinary field in which the University desires to conduct a Ph.D. programme.
6.2: The Vice-Chancellor shall constitute the Ph.D. Committees in consultation with
the Department Committees.
6.3: A Ph.D. Committee shall consist of five experts in the relevant field. Of them
three shall be whole-time teachers of the relevant subject in the University with the
rank of Professor or Associate Professor / Reader. (If the number of such teachers in a
Department is less than three, the Vice-Chancellor may consider the names of whole-
time teachers with the rank of Assistant Professor / Lecturer in the Department or of
whole-time teachers in other Departments of the University for the purpose.) The
other two members of a Ph.D. Committee shall be external experts.
6.4: If the Head of a Department is not a member of the Ph.D. Committee for the
relevant subject by virtue of Paragraph 6.3 above, he or she shall be a permanent
invitee to all meetings of the Ph.D. Committee.
6.5: The Vice-Chancellor shall nominate one of the members who are internal to the
University as the Convenor of the Ph.D. Committee.
6.6: The tenure of a Ph.D. Committee shall be four years unless otherwise decided by
6.7: A Ph.D. Committee will ordinarily meet at least once in 3 months except under the
circumstances in which there is no pending matter before the Committee.
6.8: Records of resolutions adopted at meetings of the Committee will be maintained
by the Convenor with secretarial help provided by the University.
7: Submission and Evaluation
7.1: Ordinarily a candidate will work on the preparation of the Ph.D. thesis for a
minimum period of two years after the date of registration. In exceptional case the Vice-Chancellor may reduce the period on the advice of the Ph.D. Committee.
7.2: At least six months before the submission of the thesis, the candidate shall submit
to the Convenor of the Ph.D. Committee six copies of a summary of the research work
(preferably within 5000 words) duly forwarded by the Supervisor or the Joint
Supervisors as the case may be. The candidate shall present the work in a public
seminar. The seminar shall be held within one month after the candidate submits the
summary of the work. The Convenor shall circulate a notice of the seminar among all
teachers of the Department. The notice is also to be put up on the Notice Board of the
Department and may also be sent to Heads of other relevant Departments. The
Convenor shall make copies of the summary of the work available to the members of
the Ph.D. Committee and the Head of the Department at least fifteen days before the
7.2a Ordinarily the candidates shall publish their work in at least one peer-reviewed journal unless the council
gives exemption in some specific case.
7.3: Immediately after the seminar the Convenor shall send a report (in the form
prescribed for the purpose) to the University on the performance of the candidate in
the Seminar. The Report must also be signed by the Supervisor (or the Joint
Supervisors) and the members of the Ph.D. Committee who were present at the
Seminar. A copy of the Report is to be provided to the candidate.
7.4: If the report states that the performance of the candidate at the seminar was
satisfactory, the candidate shall be allowed to submit the thesis subject to 7.1 above.
7.5: Otherwise, the candidate will be required to re-appear at a public seminar on a
date to be decided by the Convenor in consultation with the candidate and with the
Supervisor or the Joint Supervisors.
7.6: The evaluation of a thesis will consist of two parts: examination of the thesis and
a viva voce.
7.7: As soon as possible after a public seminar in which the candidate is considered to
have performed satisfactorily and in any case not later than one month after such a
seminar, the Convenor of the relevant Ph.D. Committee shall convene a meeting of
the Committee for the purpose of finalising a list of six examiners for the thesis as
well as a list of three experts for the viva voce. The Supervisor or the Joint Supervisors shall be invited to attend the meeting. The Convenor shall send the two
lists to the Registrar immediately after the meeting.
7.8: The Vice-Chancellor shall appoint two external examiners of the thesis (from the
list of six names forwarded by the Convenor) and one external expert for the viva
voce (from the list of three names forwarded by the Convenor). The Supervisor (or the
Joint Supervisors as the case may be) shall also be appointed both as examiners and
viva voce experts.
7.9: The candidate shall submit four (five if there are Joint Supervisors) type-written
or printed copies of the thesis along with an electronic version (CD in pdf format)
within the time period of validity of the registration. The candidate shall also deposit a
fee as decided upon by the University together with a certificate from the Supervisor
(or the Joint Supervisors) regarding the originality and the quality of the work
reported in the thesis as well as attested copies of all necessary documents as specified
by the University. The candidate may also submit in support of the thesis the contents
of any work which may have been previously published by him or her. The candidate
shall not submit any work for which a degree or distinction has been conferred on the
candidate by this or any other University. However, the candidate may incorporate
such work in the thesis provided that the thesis covers a substantially wider area and
that a clear statement of the work so incorporated is given.
7.10: The examiners shall be requested to send their reports
preferably also in electronic mode within three months. They
shall be allowed to retain the copies of the thesis for their own records. The reports are
to state clearly whether the thesis is recommended for the award of the degree or not
and, if it is not recommended, whether it can be considered for favourable
recommendation after it is suitably modified. The external examiners are to be
requested to send their reports electronically.
7.11: If both the external examiners express their inability to recommend the thesis for
award of the Ph.D. degree, the Vice-Chancellor may permit the candidate to resubmit
the thesis after making suitable changes in it (in the hard copies as well as in the
electronic version) on payment of the usual submission fee after at least six months
but within two years. The resubmitted thesis may be sent to the same set of examiners
as before. However, in this case the Vice-Chancellor may also request the Ph.D.
Committee to prepare a fresh list of prospective examiners and to forward them to the
Registrar as in Paragraph 7.7 above.
7.12: If one of the two external examiners recommends the thesis for the award of the
degree while the other does not, the Vice-Chancellor may consider the appointment of
a third external examiner either from the existing list of examiners or from a fresh list
of examiners sought from the Ph.D. Committee for the purpose. If the third external examiner does not recommend the thesis, the candidate shall have the option of
resubmission as described in Paragraph 7.11 above.
8. Viva Voce
8.1: If both the external examiners recommend the thesis, or if one of them does while
the other does not but the third external examiner recommends it, the candidate shall
be asked to appear for the viva voce. Copies of the reports of all the examiners will be
sent to the candidate as well as to all the viva voce experts well in advance of the viva
8.2: The viva voce is to be conducted by the Supervisor or the Joint Supervisors and
the external expert appointed for the purpose.
8.3: The viva voce experts will submit a joint report to the Registrar on the
performance of the candidate at the viva voce, clearly stating whether the candidate
deserves to be awarded the Ph.D. degree. If the candidate is not considered to deserve
the degree, the Vice-Chancellor may allow him or her to re-appear at a viva voce after
a period of three months from the date of the first viva voce.
9. Award of the Degree:
9.1: If the report of the viva voce experts states that the candidate deserves to be
awarded the Ph.D. degree, the Vice-Chancellor shall make a recommendation to that
effect to the Syndicate. If the Syndicate accepts the recommendation, the Registrar
shall write a letter to the candidate stating that he or she has been admitted to the
Ph.D. degree of the University.
9.2: A certificate in the following format under the seal of the University and signed
by the Vice-Chancellor shall be issued to the candidate:
“This is to certify that (name of the awardee) obtained the Degree of Doctor of
Philosophy in (name of the subject) under the Faculty of (name of the Faculty) of this
University in the year (year of admittance to the Degree).”
9.3: A copy of the thesis accepted for award of the degree of Doctor of Philosophy,
incorporating all necessary corrections and modifications, shall be retained in the
9.4: The University shall send the electronic version of the thesis (see Paragraphs 7.9
above) in its final form to the UGC within a month after the candidate is admitted to